Using the Library

Visit the Library : How to Reserve a Meeting Room

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How to Reserve a Meeting Room at a Branch Library

  • How do I reserve a room?
    To reserve a meeting room at a branch library, you must create an account in our meeting room reservation software, Spaces, at Once your account is created and confirmed, you may use the software to make and manage meeting room reservations. For the NewHolly branch library meeting room, please contact the branch directly. To learn more, you can watch a brief Spaces tutorial.
  • How far in advance may I reserve a branch meeting room?
    Branch meeting rooms may be reserved from the current date to 120 days later. No group may consider the branch library its permanent meeting place or use the building as its mailing address. On rare occasions, for a one-time-only event requiring long lead times for promotional or logistical reasons, branch managers may approve a booking for a single date up to one year in advance.
  • How often may I use a branch meeting room?
    Patrons are able to book up to 10 hours each month using their Spaces account. These hours reset on a rolling monthly basis. This means if you've reserved a meeting room for five hours on March 5, you have 5 hours left to book before April 5. Because this limit is on a rolling calendar, time will refresh on a continual rolling basis each month starting from the date of your first booking. This 10 hour limit is for all branch meeting rooms together, not individually.
  • What are the cancellation rules?
    Contact the branch at least seven days prior to the scheduled meeting. Failure to do so may result in losing the ability to reserve Library meeting spaces for up to six months. Reservations will be canceled 30 minutes after the reservation start time if the booking party has not arrived. The Seattle Public Library has first priority for use of its meeting rooms and reserves the right to pre-empt any scheduled meetings. In such rare instances, the Library will make every reasonable effort to help reschedule the inconvenienced party. Whenever possible, the Library will provide 30 day's notice.
  • Are there charges for using branch meeting rooms?
    No fees are charged. Meeting rooms are reserved for non-commercial use only.

    A damage fee may be assessed under the following conditions:
    1. Used paper goods, food remains or other waste is left anywhere other than waste receptacles provided in the meeting room.
    2. Cleaning procedures beyond the scope of normal Library maintenance are required.
    3. The event does not meet contractual terms or exceeds the time limit specified in The Seattle Public Library Application for Branch Meeting Room Use.

    For damages beyond normal wear and tear, you will be billed for the additional costs within 10 days of the event.
  • Is food allowed?
    Yes. Simple food such as finger foods or cake and non-alcoholic beverages are allowed. Applicants assume full responsibility for making sure all used paper goods, food remains, or other waste is left in waste receptacles provided in the meeting room, or removed from the Library premises. A fee may be charged if anything other than normal Library cleaning and maintenance services are required as a result of the meeting.
  • Are alcoholic beverages permitted?
    Alcohol is not permitted.
  • What are the rules for noise?
    Sound volume needs to comply with the Rules of Conduct. Devices such as amplifiers and megaphones are not permitted.


In accordance with the City of Seattle Municipal Code 14.08 (Public Accommodations Ordinance), The Seattle Public Library does not discriminate in making its premises available for use on the basis of age, race, color, national origin, marital status, parental status, sexual orientation, gender identity, political ideology, creed, ancestry or the presence of any sensory, mental or physical disability. The use of any of The Seattle Public Library meeting rooms by any group or organization in no way constitutes endorsement of the policies or beliefs of that organization by the Library or the city of Seattle.

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