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October 24, 2016


Capitol Hill Branch : How to Reserve a Meeting Room

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How to Reserve a Meeting Room at the Capitol Hill Branch

  • How do I reserve a room?
    To reserve a meeting room at a branch library, you must complete and sign The Seattle Public Library Application for Branch Meeting Room Use and return it any branch. You may request an application from any branch. Applications are also available for download: 

    Application for Branch Meeting Room Usepdf
  • How far in advance may I reserve a branch meeting room?
    Branch meeting rooms may be reserved only for dates during the current month and following three months. No group may consider the branch library its permanent meeting place or use the building as its mailing address. On rare occasions, for a one-time-only event requiring long lead times for promotional or logistical reasons, branch managers may approve a booking for a single date up to one year in advance.
  • How often may I use a branch meeting room?
    Groups may book one date per month.
  • What are the cancellation rules?
    Contact the branch at least seven days prior to the scheduled meeting. Failure to do so may result in losing the ability to reserve Library meeting spaces for up to six months. Reservations will be canceled 30 minutes after the reservation start time if the booking party has not arrived. The Seattle Public Library has first priority for use of its meeting rooms and reserves the right to pre-empt any scheduled meetings. In such rare instances, the Library will make every reasonable effort to help reschedule the inconvenienced party. Whenever possible, the Library will provide 30 day's notice.
  • Are there charges for using branch meeting rooms?
    No fees are charged. Meeting rooms are reserved for non-commercial use only.

    A damage fee may be assessed under the following conditions:

    1. Used paper goods, food remains or other waste is left anywhere other than waste receptacles provided in the meeting room.

    2. Cleaning procedures beyond the scope of normal Library maintenance are required.

    3. The event does not meet contractual terms or exceeds the time limit specified in The Seattle Public Library Application for Branch Meeting Room Use.

    For damages beyond normal wear and tear, you will be billed for the additional costs within 10 days of the event.
  • Is food allowed?
    Yes. Simple food such as finger foods or cake and non-alcoholic beverages are allowed. Applicants assume full responsibility for making sure all used paper goods, food remains, or other waste is left in waste receptacles provided in the meeting room, or removed from the Library premises. A fee may be charged if anything other than normal Library cleaning and maintenance services are required as a result of the meeting.
  • Are alcoholic beverages permitted?
    Alcohol is not permitted.
  • What are the rules for noise?
    Sound volume needs to comply with the Rules of Conduct. Devices such as amplifiers and megaphones are not permitted.


Safe Place

Capitol Hill Branch
425 Harvard Ave. E.
Seattle, WA 98102



10 am - 8 pm


10 am - 8 pm


10 am - 8 pm


10 am - 8 pm


10 am - 6 pm


10 am - 6 pm


1 pm - 5 pm

Regional Manager:
Steve DelVecchio

Libraries for All: Investing in Experiences