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October 31, 2014

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Library Use Policies : Library Meeting Rooms Use Policy

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Library Meeting Rooms Use Policy

Subject: Services - Library Meeting Rooms Use

This policy does not apply to events hosted or co-sponsored by The Seattle Public Library or The Seattle Public Library Foundation.

 

The Seattle Public Library welcomes the public use of its meeting facilities in keeping with the Library's mission "to inform, enrich and empower every person in our community by creating and promoting easy access to a vast array of ideas and information, and by supporting an informed citizenry, lifelong learning and love of reading."

 

It is the policy of The Seattle Public Library board of trustees, and in accordance with the City Librarian's service goals, to allow organizations and groups to use Library meeting rooms when those facilities are not needed for administrative use, activities or programs sponsored in whole or in part by the Library, and when such use does not disrupt the Library's programs and activities. Such permission is revocable and does not constitute a lease. The Library reserves the right to deny applications for use based on the availability of space, availability of staff, frequency of use, or as further outlined in the Central Library Facilities and Meeting Room User Guidelines and Branch Library Facilities and Meeting Room User Guidelines. Permission to use a Library meeting room does not imply Library endorsement of the aims, policies, or activities of any group or organization.

 

In accordance with the City of Seattle Municipal Code 14.08 (Public Accommodations Ordinance), The Seattle Public Library does not discriminate in making its premises available for use on the basis of age, race, color, religion, sex, national origin, marital status, parental status, sexual orientation, gender identity, political ideology, creed, ancestry, or the presence of any sensory, mental or physical disability.

 

The Library has priority for use of all its facilities and meeting rooms, and reserves the right to preempt any scheduled meetings.

 

The Library reserves the right to attend any meeting held in its facilities to ensure no unlawful activities are occurring on Library premises.

 

No special privileges are extended to organizations to which staff members belong.

 

This policy reserves to the City Librarian the authority to review and modify permission to use Library facilities. The Library Board delegates to the City Librarian, or his/her designee, the authority to develop and implement procedures and practices which carry out the provisions of this policy.

 

Fees and Classification Determinations

As part of its fiduciary responsibilities, The Seattle Public Library board of trustees reviews and approves all fines and fees charged by the Library, including facility rental fees and staff service fees. Fees for use of Central Library meeting rooms and facilities are set forth in the Central Library Facility Use Availability and Rates table on the Library's website.

 

The Library reserves the right to collect payment for costs incurred in the use of any of its meeting rooms or rented spaces, and to collect for any damages users cause to the facilities as provided for in the Central Library Facilities and Meeting Room User Guidelines and Branch Library Facilities and Meeting Room User Guidelines.

 

Branch library meeting room space is available only for non-commercial uses during Library operating hours. No fees are charged at this time, though damage fees may apply.

 

Classification Descriptions

At the Central Library, the Library charges rental fees according to the classifications of usage defined below. Within these classifications, reservations are filled on a first-come, first-served basis.

 

  • Class "A" Use: — Class "A" rates apply to non-profit groups, government agencies and City of Seattle departments for non-commercial use, (i.e., no admission fee, vendor fee and/or donation is requested or received). Events may or may not be open to the public and may occur during or outside of regular Library operating hours.

    The Spiral 6 (capacity 12) and Mixing Chamber (capacity 16) meeting rooms are available at no charge to non-profit groups for meetings, Monday through Friday from 10 a.m. to 6 p.m. as long as no admission fee, vendor fee and/or donation is requested or received.
  • Class "B" Use: — Class "B" rates apply to non-profit groups whose events or meetings involve admission fees, vendor fees, donations or a commercial use. Events may or may not be open to the public and may occur during or outside of regular Library operating hours.
  • Class "C" Use: — Class "C" rates apply to businesses, private individuals or private groups. Admission or vendor fees may be collected and donations may be received during the events. Events may be held during or outside of regular Library operating hours. Examples of class "C" use include private parties, receptions, seminars or workshops.
  • End of list

 

Food and Alcoholic Beverages

Food and alcoholic beverages may be served in the Central Library as set forth in the Central Library Facilities and Meeting Room User Guidelines. Depending on the scope of the event, liability insurance will be required. Applicants are required to furnish at their sole cost and expense, a public liability insurance policy or certificate evidencing liability coverage in the amount of $1,000,000 for bodily injury and property damage combined single limit, and any additional required permits such as a liquor license and liquor liability insurance. The Library reserves the right to require additional insurance for certain special events.

 

Alcohol is prohibited in branch libraries.


DATE ADOPTED: Dec. 6, 2005

SUPERCEDES POLICY:

Services - Library Meeting Rooms Use Policy adopted April 20, 2004